We have lots of updates and product enhancements planned, but here are a few product improvements that can help you stay calm and work on. And let’s not forget offline accessibility for the times your ISP decides to ruin your Monday. Everything from the installation screen to the lagging UI gave me flashbacks to the 1998 dial-up tone on my family’s Pentium III computer. There were also fewer prompts of the tutorial variety, but I was pleasantly surprised by the number of features packed into it. Alternatively, you can hire a QuickBooks ProAdvisor to help with your bookkeeping needs. To help you get started, we prepared a guide on how to find a QuickBooks ProAdvisor.
QuickBooks Desktop is desktop based, meaning you’ll buy a hard copy of QuickBooks’ software, then download that software once onto a single device. The maximum amount of users you can have with a QuickBooks Online subscription is 25 (plus an accountant). If you need more users than that, you can contact QuickBooks Online’s customer support to see if you can create a custom plan with custom user access.
Assisted Bookkeeping: QuickBooks Online Wins
However, QuickBooks Online is the better choice for most companies, especially those with accounts receivable procedures flowchart remote accountants and multiple employees. The software must also have a mobile app to enable users to perform accounting tasks even when away from their laptops or desktops. Additionally, QuickBooks Online allows you to calculate sales taxes automatically to apply to an invoice based on the customer’s address. This feature is particularly useful if you sell and ship products out of your state. Both versions offer automatic syncing with your bank so you can categorize transactions.
- Upgrade to Plus for $42.50 per month for the first three months, then $85 per month afterward, and you will receive access for up to five users, inventory tracking and the ability to track project profitability.
- The Advanced Plan is the final tier for $100 per month for the first three months, then reverts to $200 per month.
- QuickBooks Desktop can be integrated with QuickBooks Desktop Payroll and QuickBooks Time.
- Send invoices, run reports, and get mobile alerts for key events—all on your smartphone.
For an extra discounts and allowances $50, sign up for a one-time live Bookkeeping setup with any of its plans. If you’re a freelancer, stick with its Self-Employed plan, which is $15 per month 9after the three-month discount at $7.50). Features include mileage tracking, basic reporting, income and expense tracking, capture and organize receipts and estimation of quarterly taxes.
For instance, QuickBooks Online Plus only costs $99 per month ($1,080 per year) for up to five users as opposed to Desktop Enterprise, which costs $1,481 per year for only one user. Yes, but the only option is think and grow big QuickBooks Enterprise, as Pro and Premier will no longer be available for new users after July 31, 2024. However, existing Pro and Premier users can still renew their subscriptions. In addition to third-party integrations, QuickBooks Online integrates with native products, such as QuickBooks Payments, QuickBooks Payroll, and QuickBooks Time (formerly TSheets). QuickBooks Desktop can be integrated with QuickBooks Desktop Payroll and QuickBooks Time. Another notable difference between QuickBooks Online and QuickBooks Desktop is their integration capabilities.
Project Accounting: QuickBooks Desktop Wins
It’s fair to point out that multiple people can use QuickBooks Desktop over the local network at the office. But when multiple users are working on the same file simultaneously, changes made by one user won’t be instantly visible to the rest of the team. The changes need to be saved and refreshed, leaving a lot of potential for errors. As I was testing them out, I found QuickBooks Online a lot sleeker, more modern, and easier to navigate than QuickBooks Desktop. Every step was prefaced with a tutorial, guiding me in setting up my company’s profile by prompting me to provide specific information.
QuickBooks Online and QuickBooks Desktop starting plans and prices
Or, to save money, you can try QuickBooks’ typical offer of 50% off for three months (though choosing the discount waives your free trial). Both QuickBooks Online and QuickBooks Desktop are designed to handle small business’s bandwidth and needs. Strictly based on ease of use and basic functionality, QuickBooks Online is an easier-to-adopt option that can handle small business accounting needs well. You can (almost) always trust your local access, and QuickBooks Desktop reinforces that by keeping your accounting data on your local drive or network. I’ve deduced that it comes down to a stubborn user base—one that refuses to let go of QuickBooks Desktop in favor of its cloud-based successor. Granted, most people agree QuickBooks Online is the better option, but the old-timer is still somehow in the running.
QuickBooks Contractor Payments
QuickBooks Desktop is a good choice if you need specialized features such as inventory tracking or forecasting, and you don’t mind paying more for them. When signing up for QuickBooks Online, it only gives options for paying monthly. However, once you’ve signed up, navigate to your account settings, and you can switch to annual billing to save 10%. All Online plans include receipt capture, QuickBooks support and more than 650 app integrations with apps such as PayPal, Square and Shopify. When working with the Desktop version, it’s downloaded right to your computer.
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